CST Group is a fast growing accounting and consulting firm consistently ranked in the Top 300 Accounting firms by Inside Public Accounting.
You’ll spend an average of 90,000 hours of your lifetime at the office, so why not choose a job you’ll love? CST Group has created a workplace culture that celebrates work-life balance, flexibility, personal growth, and exceptional client service. We are currently seeking an Office Manager. If you like to work on a variety of projects, this position is for you.
General Responsibilities
The position reports directly to and works closely with the COO in support of all back office functions.
- Human Resources – administrative support for all HR functions, including
- Recruiting, on-boarding, employee engagement, annual evaluations and processing terminations.
- Recordkeeping and file maintenance to ensure compliance.
- Benefit enrollment and management.
- Finance & Accounting
- Assist Controller with accounts payable and accounts receivable functions including billing, collections and cost controls.
- Facilities
- Liaison with property management.
- Correspond with vendors to facilitate repairs, maintenance and tenant improvements.
- Supervise office to ensure it is neat, clean, safe & professional in appearance.
- Monitor equipment and fixtures to make sure all is in working condition.
- Ordering and stocking of office and kitchen supplies.
- Marketing
- Work with marketing committee on marketing activities and projects.
- Maintenance of computerized marketing database and mailing list.
- Order awards and swag to promote the firm.
- Event Planning and Coordination
- Plan events for the firm’s team members, such as social hours, holiday parties and employee appreciate events.
- Plan firm networking and client appreciate events. Including researching and suggesting caterers and other vendors.
- Plan and order meals for busy season lunches and dinners. Facilitate set up and clean up.
Qualifications & Skills
- Knowledge of general office procedures.
- Ability to produce high quality work product with attention to detail.
- Must be a problem solver and able to think a task through from beginning to end.
- Ability to learn, interpret, and apply multiple human resource disciplines, policies, procedures and guidelines.
- Excellent interpersonal skills with a customer service orientation. Ability to communicate effectively, courteously and professionally with a variety of individuals at all levels, both internal and external to the organization.
- Excellent verbal and written communication, presentation, organizational, time management and problem-solving skills.
- Computer literacy with proficient use of programs including Microsoft Office programs, email, internet and other proprietary software to efficiently accomplish work.
- Able to promote and implement process improvement.
- Must be able to work closely and collaboratively with the COO and Controller on a daily basis.
- High energy level, comfortable performing multifaceted projects.
Education and Experience
- College degree or combination of education and experience in a professional business environment.
- Minimum 5 years of administrative office experience. Preferably in a CPA firm or other professional services organization.
- Project management and/or workflow management experience.
Serious candidates with required experience only should submit resume and cover letter with salary requirement.
CST is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or protected Veteran status.